Business Strategy

Advantages of using Information Systems in Business



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Information systems have significantly transformed the way business is conducted. In today's society it would be pretty difficult to find an organization that does not use some form of technology, automation or information system to help run its operational and daily transactional processes.

Computer technology has become so highly integrated in the business environment it is often hard to remember a time when organizations operated without it. The benefits technology offers are very valuable and this is the primary reason why many businesses opt to invest in information systems.

Here are a few of the top advantages of using information systems in business:

*Increased Productivity

When automation takes over some of the burden of the more mundane and routine tasks, the rapid speed increases productivity. In addition employees are free to work on other important tasks that require human thinking.

The time computer information systems frees up also gives both management and their staffs the ability to have time to brainstorm and come up with new and innovative ideas since the burden of some of the everyday tasks are lifted.

*Less Redundancy and Better Data Integrity

Computer information systems can be programmed to have amazing ability to eliminate duplicates, point out inconsistencies and merge data together to make it more manageable. This heightens the ability for higher degrees of accuracy and efficiency. Data integrity means the data is more reliable due to the capabilities of automation.

*Increased Efficiency

Inputting data into information systems where it can be sorted, filed and processed is highly efficient. Long gone are the days of filing cabinets, missing papers, misfiled documents and other important details. If information is needed, all it takes is a few clicks of the mouse or a few works typed in and all the information immediately pops right up.

*Streamlining of Processes

Instead of having separated computer systems for different parts of a business, modern information systems allow systems to be streamlined. No longer do different staff members have to input and file the same information for their own purposes and needs.

Instead data goes into one central place and IT personnel set up user privileges which are typically on a need to know basis and employees can access which areas of the information system they need to perform their jobs.

*Better Profitability Levels

Initially investing in computer information systems is a large investment, but when strategically planned through proper system analysis, the investment in information systems can pay off handsomely over the long term.

The key is to think of the organization's mission, objectives and overall business plan and ensure the implemented information system meets these goals. With proper planning a company can simultaneously maximize profit while decreasing overhead costs.

The possibilities of using information systems in business are endless. While there are some challenges to overcome when making the transition to new kinds of automation, with strategic thinking, good technical planning and an overall willingness to embrace change through technology, there are many terrific advantages of integrating information systems in any organization.

More about this author: Leigh Goessl

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